Global Facilities Management
System App


Print Literature Sheet (PDF)

Key Systems' GFMS brings together versatile management software, real time information and high security electronic asset control into a single system. Global Facilities Management System refers not to a specific security device or software application but to your entire Key Systems install functioning together. All of our electronic asset control devices are designed to function as a part of your GFMS solution.

GFMS Integrator We've recently added the GFMS Integrator,
our new API.

Find More Integration Options Here

GFMS Software Features

Regardless of which product or combination of products your facility requires our GFMS Software serves as the backbone to your install and serves as your interface to configure access, monitor usage and receive alerts and updates.

Alerts By Email / Text Messaging

No more waiting until after the fact when asset security is breached or equipment fails. GFMS™ delivers programmable real-time alerts announcing exceptions to pre-determined rules and parameters to any web-enabled device via email and/or text messages.

Real Time. Network Ready

Key Systems’ electronic security products are network ready and remain in constant contact with our GFMS Communicator for real time alerts and managements. Receive notifications alerts and updates instantly from any device in your system.

Global Access. Total Freedom

GFMS Software is browser based and requires no client side install. Make use of any web-enabled device (PC, laptop, cell phone) to remotely manage and monitor your GFMS™ devices.

One Screen. Multiple Devices

The GFMS™ Site Map function allows you to view facility maps featuring interactive icons representing the exact locations and real-time status of each Security Asset Manager™.  GFMS™ software enables administrators to monitor devices, add users, assign assets, attach privileges and create rules from a single computer screen.

Multi User Rules

The powerful GFMS™ rules engine enables the creation of unique, custom-made Dual and Triple Pin Rules. Rules allow you to designate assets that may only be issued when multi authorized users are present.

Time Zones

Create custom detailed time zones and timers to grant access according to your facilities current shifts and time restrictions.


Embedded Web Server

Each of our electronic asset control solutions host their own embedded web server. This allows each device to be used stand alone independently of the GFMS Software.

SWATBox Demo

Value Added Services

Key Systems takes pride in adapting our GFMS solution to work with your pre-existing human resource and access control systems. Let GFMS adapt to you and systems you rely on daily.

GFMS Database Synchronization Tool

This customized application synchronizes existing customer databases (Human Resources, Access Control, etc.) with the Global Facilities Management SystemT, eliminating the need to manually repopulate a new database.

Custom Reports

GFMS Software is preloaded with multiple transaction (user events) and table (programming configuration) reports. Reports may also be tailored to match your specific formatting requirements.

Seamless Integration

Your GFMS solution can grant access based on your current access control or biometric/card identification systems. Our cabinets can also relay alarms directly to your existing alarm or facility monitoring systems.

Online Training

Our technical support team (on call 24/7) is available to arrange demonstrations, training sessions and diagnostics and support

GFMS Specifications

User Capacity

Thousands of users (PINs)

Authorized Entry

User ID by PIN, Biometric, Card, Prox, RFID


All alarms may activate remote devices and alarm: Keypad tamper, Forced entry, Door left open, No power, Low battery power, User emergency at box

Time Settings

Minutes and hours, days of week, date, holiday and vacation exceptions, daylight savings

Item Removal

User ID & time recorded, programmable to release one item or a group of items, time zone restrictions

Item Return

User PIN & time recorded, item required to be returned to original positions in original cabinet

Audit Reports

All transactions recorded with: Time, Date, Login Type

Alarms Reports List

One or multiple user history, one or multiple item history, transactions according to date, inconsistent returns or removals, alarms, users, SAMs, and SAM programming


System Requirements

Control Methods

Communication Interfaces

Power Sources

• Any of the following:
Microsoft® Windows Server® 2016 / 2012 / 2008 R2 / Microsoft® Windows®
8 / 8.1 / 10

• .NET Framework v2 SP2

• 5 GB Hard Disk Space for Initial Install more may become necessary with use

• 2 GB RAM

• 100 MB Wired Network Connection

Embedded Web application for stand-alone control

• No software to install

• No software licensing

• Not proximity specific

• Use any web device PC Web application for controlling multiple devices

• Multi-user

• Multi-platform

• SQL compliant database

• Ethernet - Network

• Direct Connect Over Network

• Wireless

• Plug In (Standard 110 AC plug)

• Hardwire (Permanent electrical connection)

• Power Over Ethernet (Power through the network cable - *SWATBox only)

• Vehicle Power